Job Description

The Office Manager ensures smooth operations, compliance adherence, andsupports HR and marketing initiatives. You’ll coordinate administrativeworkflows, assist with regulatory matters, and contribute to HR and brandingprojects, enabling the team to deliver seamless client service.

Key Responsibilities

• Manage daily office operations, including reception, phone calls, emails, client inquiries, and calendar scheduling for directors.

• Oversee administrative workflows, ensuring timely processing of insurance policies,endorsements, and documents.

• Provide support in adherence of internal policies and regulatory compliancerequirements; assist with audits and documentation.

• Support the hiring process, including posting job ads, coordinating interviews, andonboarding new staff.

• Assist with HR-related projects, staff engagement initiatives, and trainingcoordination.

• Contribute to marketing and branding projects, such as client communications, social media content, or promotional campaigns.

• Coordinate office supplies, equipment, and vendor relationships.

• Identify opportunities to improve operational efficiency, compliance processes, andinternal workflows.

• Assist management with reporting, scheduling, and special projects as needed.

Key Requirements

• Proven experience in office management, administration, or operations support—preferably in insurance or financial services sector.

• Basic knowledge of insurance regulatory and compliance requirements would be an advantage or willingness to acquire the relevant knowledge.

• Strong organizational and multitasking abilities, with meticulous attention to detail.

• Excellent communication skills, both written and verbal.

• Proficient in Microsoft Office and comfortable with digital office systems.

• Proactive, solution-oriented, and able to work independently in a fast-paced environment.

• Professional and able to handle confidential information with discretion.

Job Snapshot

Department

Human Resource

Location

Singapore

Experience

3 Years

Employee Type

Permanent - Full Time